

Gilmour Group Chartered Professional Accountants Inc. GGCPA needs to gather and use certain information about individuals. These can include personal tax clients, corporate tax clients, individual owners of corporate tax clients, trustees and beneficiaries of private trusts associated with other clients, suppliers, individual or corporate association members of organizations that either GGCPA or its staff are members of and other people whom GGCPA has a relationship with or may need to contact.
This policy describes how this personal data must be collected, handled and stored to meet the company’s data protection standards — and to comply with the law.
This data protection policy ensures Gilmour Group Chartered Professional Accountants Inc. GGCPA:
The European Union Data Protection Act 1998 describes how organizations—including Gilmour Group Chartered Professional Accountants Inc. GGCPA —must collect, handle and store personal information. These rules apply regardless of whether data is stored electronically, on paper or on other materials.
To comply with the law, personal information must be collected and used fairly, stored safely and not disclosed unlawfully. The Data Protection Act is underpinned by eight important principles. These say that personal data must:
This policy applies to:
It applies to all data that the company holds relating to identifiable individuals, even if that information technically falls outside of the Data Protection Act 1998. This can include:
This policy helps to protect Gilmour Group Chartered Professional Accountants Inc. GGCPA from some very real data security risks, including:
Everyone who works for or with the Gilmour Group Chartered Professional Accountants Inc. GGCPA has some responsibility for ensuring data is collected, stored and handled appropriately. The key areas of responsibility:
These rules describe how and where data should be safely stored. Questions about storing data safely can be directed to the IT Manager or Data Controller. When data is stored on paper, it should be kept in a secure place where unauthorized people cannot see it. These guidelines also apply to data that is usually stored electronically but has been printed out for some reason:
When data is stored electronically, it must be protected from unauthorized access, accidental deletion and malicious hacking attempts:
Personal data is of no value to the staff Gilmour Group Chartered Professional Accountants Inc. GGCPA unless the organization can make use of it. However, it is when personal data is accessed and used that it can be at the greatest risk of loss, corruption or theft:
The law requires the Gilmour Group Chartered Professional Accountants Inc. GGCPA take reasonable steps to ensure data is kept accurate and up to date. The more important it is that the personal data is accurate, the greater the effort the Gilmour Group Chartered Professional Accountants Inc. GGCPA should put into ensuring its accuracy. It is the responsibility of all staff who work with data to take reasonable steps to ensure it is kept as accurate and up to date as possible.
• Data will be held in as few places as necessary. Staff should not create any unnecessary additional data sets.
• Gilmour Group Chartered Professional Accountants Inc. GGCPA will make it easy for data subjects to update the information Gilmour Group Chartered Professional Accountants Inc. GGCPA holds about them.
• Data should be updated as inaccuracies are discovered.
All individuals who are the subject of personal data held by the Gilmour Group Chartered Professional Accountants Inc. GGCPA are entitled to:
If an individual contacts the organization requesting this information, this is called a subject access request. Subject access requests from individuals should be made by email, addressed to the data controller at info [at] gilmour [dot] ca. The data controller can supply a standard request form, although individuals do not have to use this. Individuals will be charged $50 per subject access request. The data controller will aim to provide the relevant data within 14 days. The data controller will always verify the identity of anyone making a subject access request before handing over any information.
In certain circumstances, the Data Protection Act allows personal data to be disclosed to law enforcement agencies without the consent of the data subject. Also, under the authority of taxation laws in Canada personal data can be disclosed to relevant taxation authorities. Under these circumstances, the Gilmour Group Chartered Professional Accountants Inc. GGCPA will disclose requested data. As well Gilmour Group Chartered Professional Accountants Inc. GGCPA is a regulated public Accounting firm and as such it must make available for inspection by the regulators files that contain private individual data. However, the data controller will ensure the request is legitimate, seeking assistance from the board and from the company’s legal advisers where necessary. Gilmour Group Chartered Professional Accountants Inc. GGCPA will also inform the individual that a request was made by a third party to access their data if that request is not in the normal process of maintaining Gilmour Group Chartered Professional Accountants Inc. GGCPA compliance with government regulation. To be more clear Gilmour Group Chartered Professional Accountants Inc. GGCPA will not inform the individual if the data is reviewed as part of a regularly scheduled inspection or of a government normal compliance confirmation procedures. Gilmour Group Chartered Professional Accountants Inc. GGCPA will inform the individual if either the regulatory authority or the taxation authorities make request for data that is not part of a regularly scheduled compliance activity such as filing a tax return or having an annual practice inspection.
The Gilmour Group Chartered Professional Accountants Inc. GGCPA aims to ensure that individuals are aware that their data is being processed, and that they understand:
To these ends, the organization has created this privacy statement, setting out how data relating to individuals is used by the organization.
Our hours have now returned to normal:
Monday – Thursday: 8:00 a.m. - 4:00 p.m.
Friday: 7:00 a.m. - 1:00 p.m.
A division of EPR Maple Ridge Langley CPAs, we are local Chartered Professional Accountants (CPAs) who primarily serve Langley, Surrey, and Abbotsford in British Columbia.
Our clients are primarily manufacturing and distribution companies, but we also have a division specializing in International tax, which includes Canadian companies expanding into foreign markets and foreign companies expanding into Canada.
We are also member of the Fraser Valley TAX Technical Group (FVTTG).
This website uses GeoTrust SSL for secure e-commerce and confidential communications.
GeoTrust |